Licence conditions

It is the licence holder’s obligation to understand and abide by the conditions of their licence and the rules established by Wildlife Regulations 2013 and the Wildlife Act 1975.

Once you have received your licence and Record Book, you are able to acquire wildlife and/or commence activities authorised by the licence.

Specified premises

Any wildlife being held under a Wildlife Dealer, Wildlife Farmer. Wildlife Processor or Wildlife Taxidermist licence must be kept at the address specified on the licence, unless going to or returning from a veterinarian, or you are trading an animal with another licence holder.

A commercial wildlife licence only applies to a single premise which must be listed on the licence.

Record Keeping

Five key record keeping obligations are required as condition of a wildlife licence.

Failure to keep accurate and up-to-date records is an offence under the Wildlife Act 1975.

Record Books

Licence holders must maintain complete and accurate records of all wildlife transactions in the Record Book issued with their licence. All wildlife transactions must be recorded in your Record Book by the close of the same business day.

Entries must be permanent and legible. Record books must not be tampered with – this includes erasing, or editing entries, removing pages, or damaging your Record Book in any way.

You must ensure that your Record Book is kept safe and secure at all times – licence holders must report damaged, lost and stolen Record Books.

The Record Book remains the property of DELWP.  Should you choose not to renew, or surrender your wildlife, your Record Book must be returned to DELWP within 10 business days.

Wildlife Displayers are also required to keep additional records relating to the opening and closing times of their premises.

Wildlife Demonstrators are required to keep a log of all wildlife demonstrations, include the date, time and venue of all wildlife demonstrations.

Wildlife Processors receiving kangaroos as part of the Kangaroo Pet Food Trial are required to record additional information as specified on the licence.

Annual return forms

You must submit a completed Return Form by no later than 14 April each year, detailing wildlife in your possession and any transactions which occurred during the 12 month period ending 31 March.
A Return Form can be found on the back of your licence or can be downloaded here.

Return Form - Controller Return Licence (PDF, 37.7 KB)
Return Form - Controller Return Licence (DOCX, 35.4 KB)

Return Form - Wildlife Dealer Licence (PDF, 42.7 KB)
Return Form – Wildlife Dealer Licence (DOCX, 36.7 KB)

Return Form – Wildlife Demonstrator Licence (PDF, 42.7 KB)
Return Form – Wildlife Demonstrator Licence (DOCX, 36.8 KB)

Return Form – Wildlife Displayer Licence (PDF, 103.6 KB)
Return Form – Wildlife Displayer Licence (DOCX, 36.9 KB)

Return Form – Wildlife Processor Licence (PDF, 44.9 KB)
Return Form – Wildlife Processor Licence (DOCX, 40.5 KB)

Return Form – Wildlife Farmer Licence (PDF, 25.7 KB)
Return Form – Wildlife Farmer Licence (PDF, 25.7 KB)

Return Form – Wildlife Taxidermist Licence (PDF, 48.9 KB)
Return Form – Wildlife Taxidermist Licence (DOCX, 41.7 KB)

A Return Form must be submitted even if you:

  • have not acquired any wildlife
  • no longer have wildlife in your possession
  • have not bought, sold or traded any wildlife
  • have not caught any wildlife (if you are a Wildlife Controller).

In these instances, licence holders should mark their Return as “Nil” and submit to DELWP by 14 April.

Changes in personal details

You must Inform DELWP of any changes in your personal details that are recorded on your licence (including name, contact details and address).

You must also inform DELWP of any changes to the nominated person responsible for managing the premises specified in the licence.

If any details are incorrect, please complete and return the Licence Amendment Form below.  An amended licence will be posted to you. You must notify DELWP within 10 business days of any changes.

Wildlife Licence Amendment Form (Body Corporate) (PDF, 88.0 KB)
Wildlife Licence Amendment Form (Body Corporate) (DOCX, 44.5 KB)

Wildlife Licence Amendment Form (Natural Person) (PDF, 102.1 KB)
Wildlife Licence Amendment Form (Natural Person) (DOCX, 89.9 KB)

Changes to employee employment status

Inform DELWP of any changes to the employment status of any employees who undertake activities in accordance with your wildlife licence. You must notify DELWP within 10 business days of any changes.

Register of Employees Amendment Form (PDF, 59.7 KB)
Register of Employees Amendment Form (DOCX, 45.7 KB)

Escaped or stolen wildlife or lost Record Book

Inform DELWP if your wildlife has escaped or been stolen, or if your Record Book is missing or has been destroyed. You must report these issues within 2 business days of becoming aware of the loss. If you report theft of wildlife to the police, you should retain a copy of any police report.

Notification of Theft, Loss, Damage or Escape Form (PDF, 115.8 KB)
Notification of Theft, Loss, Damage or Escape Form (DOCX, 89.4 KB)

Renewing a Commercial Wildlife Licence


Commercial wildlife licences issued after 1 July 2017 have a common expiry date of 30 June 2018 or 2020.

Licence holders will receive a renewal notice approximately four to six weeks before their licence expires on 30 June of the relevant year.

Further information

These forms are also available by calling the DELWP Customer Service Centre on 136 186.

Visit Wildlife Regulations 2013 for the current wildlife regulations in Victoria.  Additional licence conditions may apply.

Mandatory codes of practice